If you're new to using statistics, you may find the following video guide helpful. You can also check out our dedicated YouTube channel for guides on all the other features of CloudTalk!
Where are my statistics?
Your Statistics display is the first thing you see after logging into your CloudTalk Dashboard. On the sidebar to the left, you will see a tab under Dashboard labeled Statistics. Clicking here opens up a dropdown menu of more options. There are eight tabs to choose from, which we will explore more in depth:
RealTime Dashboard ()
Statistics Filters and Functions
In its unfiltered state, the graph displayed on this page will show the entire call history from within the period of time specified in the upper right hand corner. This time window can be changed to one of the preset options or a custom range by clicking the little dropdown arrow next to the dates shown.
The wide bar above our graph calculates the call data shown in terms of Total Calls, Missed Calls, Avg. Call Duration, and Avg. Waiting Time.
Scrolling to the bottom of the page under the statistics graph, we can download call history logs for record keeping, or search them by phone number. If it is only necessary to check a past record without the need to export it, remember that the custom range functionality at the top of the page can be used to set a particular date range from the past.
To get more detailed information about Missed Calls, click the blue text which reads (MORE) next to the Missed Calls header. This page will provide a new bar of calculated statistics, including Total Inbound Calls, Abandon Rate, Missed Inbound Calls, Avg. Abandonment Time, Voicemails Calls, and Max. Abandon Time. This is a great place to look to assess the stats for calls which have dropped or been "abandoned" before reaching an agent.
To redirect back to the main data, simply click back into Call History on the left main sidebar of the page.
Specifying Data with Filters
Under the date range and above the calculated stat bar, there are five additional filters we can utilize to specify what information we want displayed on our graph. Filters can be used in any combination and should not cancel each other out. For example, it is possible to set the filters so that the graph maps only data from extremely satisfied callers tagged with "Lead" who went through the Agents group.
filter by call rating
Filter based on the customer happiness emoji tag. If your team is consistent about using the rating tag functionality, this filter can be a great way to compare call stats with different levels of support satisfaction from customers.
filter by call tag
Filter by call followup tags. This allows you to filter out irrelevant data when you only want to view the statistics of certain call types. For example, if you have a tag for Interested, you can filter data to only view stats from Interested clients.
Note: Options here will depend on what tags you have included in the
Tags/Call Dispositions section of your CloudTalk account. You can add,
edit, and delete tag possibilities by going to Account>Settings and
clicking into the Tags/Call Dispositions section.
filter by group
Filter based on groups. This feature works best when making use of the Groups feature found in the left main sidebar of your CloudTalk account, where larger networks can benefit from setting Groups for different branches of call management.
filter by call agent
Filter by agent name via the dropdown list or search function. This filter provides the benefit of tracking the productivity of a particular agent within a chosen scope of time.
filter by call number (CloudTalk number only)
Filter by CloudTalk number via the dropdown list or search function. This filter may be especially useful when narrowing the view to inbound or outbound calls in the lefthand sidebar in order to track activity from a particular client.
In addition to the filters provided at the top of the page, the Select chart dropdown box above our graph allows us to change how the data is visually mapped. The default option is by Number of calls, and additional options are:
Avg. Call Duration - mapped in seconds
Missed Calls - number of missed calls
Service Level - tracks amount of time caller waited in queue
Note: For more detailed calculations on missed calls, you can select
the (MORE) blue text beside the Missed Calls header in the calculated
While clicking this tab narrows the data to inbound calls only, all of the previously covered functionality mostly remains unchanged.
One area of difference comes with the stats calculations, which are now split into two bars with the chart in between, and also provide some additional cumulative data: Calls Duration (total), Max. Call Duration, Missed Inbound Calls, Abandon Rate, Max. Waiting Time, Voicemails Calls, and Avg. Abandonment Time.
Chart display now has new and slightly altered options, including:
Number of Calls
Avg. Call Duration
Avg. Waiting Time
Number of Calls - Hourly
Avg. Call Duration - Hourly
Avg. Waiting Time - Hourly
Missed Calls - Hourly
This tab narrows data to outbound calls only. Therefore, the option to click onto a page for Missed Call data is removed. The Outbound tab can prove useful in scanning the rate and performance of teams tasked with outbound calling, such as for lead tracking. Calculated stats include Total Calls, Calls Duration, Avg. Call Duration and Max. Call Duration. Display options for Select chart include:
Number of Calls
Avg. Call Duration
Number of Calls - Hourly
Avg. Call Duration - Hourly
The Agents tab within the Statistics dropdown is great for tracking and comparing the productivity of all agents side by side. Calculated stats on this page include Total Calls, Avg. Call Duration, Inbound Calls, and Outbound Calls. Chart selection has two options for mapping:
Activity - SIP Login time, Calling time, and Idle time
Calls - Successful inbound and Successful outbound
At the bottom of the page, there is also a bar labeled Statistics for Agents which tracks some of the calculated stats in stacked rows. Clicking Download emails an xlsx (Excel) file of this data to the email of the agent who downloaded the report.
This tab provides a more isolated mapping of customer happiness ratings using the emoji system, with an additional bar underneath tracking Agents Performance. The usefulness of this graph option requires consistent implementation of the happiness rating system by agents.
Here is a good place to analyze what percentage of callers are filling up queues from various categories of service. The ability to filter by type of call (incoming or outgoing) is added to the filter section at the top of the page. Instead of a graph, statistics will be calculated in the form of percentages which track the frequency of a tag being selected. A Calls without any tag section is included to mitigate skewed results.
Remember: Available Tags can be added, edited, or deleted from the
Tags/Call Dispositions section of your CloudTalk account. Go to
View a snapshot of current activity as it is tracked in realtime. Calls going through Operators and Groups are tracked in the lower two boxes. The top four boxes track the Avg. waiting time, Avg. abandon time, Max. waiting time, and the Waiting queue. An up or down arrow beside a number appears in each of these boxes under the running stats, and this is generated by comparing a threshold value (entered in Account>Settings) with the activity shown. Clicking the cog icon in the top right of these boxes will open the respective visibility settings, allowing you to alter what information is shown.
Note: Wallboards are an available feature for Expert and Custom plans.
As the name suggests, this tab displays a realtime snapshot of current ongoing calls, queues, and operator statuses. The Server time in the upper right hand corner of the page will elapse in one minute (time can be adjusted via Account>Settings), refreshing the data. Underneath this, there is a dropdown box to filter the data by group.
Calculated stats focus on the Waiting Queue, Avg. Waiting Time, Max. Waiting Time, and Avg. Abandonment Time for a broader look at current activity. Live calls can be viewed and specific ones searched for if there are many happening simultaneously.
The Group summary also has a search function and allows an overview of group activity, highlighting if abandoned calls or wait time are increasing or decreasing. The status of all operators can be viewed in one place here for monitoring and management purposes, (link coming soon) with a search functionality in this box as well.
Note: Realtime dashboard is available for Essential, Expert, and Custom users.
Have more questions about statistics or another topic? Reach out to our Support team. We're always happy to help!